Members’ confidentiality is protected by the UK General Data Protection Regulation (UK GDPR).
The lawful basis on which the Society processes your personal data is one of Contract (as set out in Article 6 of the UK GPDR) whereby ‘processing is necessary for the performance of a contract to which the data subject is party’. In the case of the Society, it is necessary for us to hold and process your personal data so that we can provide the services that you expect to receive from your Membership including: general communication; issuing of printed and email publications; publicising and managing field trips; and undertaking any other Society administrative duties.
Where you have agreed to the Society reclaiming Gift Aid from your subscription the lawful basis used by the Society for processing this part of your data is one of Consent.
Any personal information supplied by you when applying for membership, or subsequently, will be kept on file by the Russell Society. This information will be stored securely and deleted within one year if you leave the Society. Our Data Protection Policy can be viewed on request by contacting our Membership Secretary.
We will communicate with you by email, telephone and post.
For family memberships and children under the age of 18, a person who is 18 years of age or older must be provided as the point of contact.
Members may request the contact details of another member by contacting the Membership Secretary in writing. Please note, however, that consent must be obtained from the other member before contact details can be passed on.
We will never share your data with other charities or companies for marketing purposes but may share it with third parties working on our behalf or if we are required to do so by law.
You have the right of access to the information that the Russell Society holds about you (a subject access request) by contacting our Membership Secretary. Please note that you will have to provide proof of your identity in support of your request.